WoodWing Workflow Automation Tools: Scriba and Smart Mover

WoodWing produces two distinct workflow automation tools: WoodWing Scriba and WoodWing Smart Mover. Each of these tools has its own advantages and use cases. I will use this article to quickly introduce each of the tools. I will follow up with more articles that outline specific use cases and examples of how each tool can be used.

One key thing to note is that while each of these tools has parts that are specific to working with WoodWing’s other systems they are not limited to only working with those tools.

What is WoodWing Scriba?

Scriba Manager

Scriba, at its core, is a rules based workflow engine. A management application is used to take ‘Rules’ and group them together to create a ‘workflow’. The engine will then run the workflows based on some schedule. Workflows can also be triggered by an event coming into Scriba such as a Webhook call to a Scriba endpoint.

Workflows are created, in part, by using ‘connectors’. The connectors help to integrate the workflow engine with other tools (MySQL, InDesign Server, etc) or systems (WoodWing Enterprise, WoodWing Elvis and others). Scriba’s connectors are not limited to just working with WoodWing’s systems. Connectors can be created to talk to ANY system. Naturally WoodWing has a series of connectors available which we’ll discuss in the next post.

Because of the connector concept, one of the biggest advantages of Scriba is that the ‘workflows’ are modular. For instance, let’s say one of the workflows that is created takes content from our Enterprise product, downloads it, does a transform and sends the content to Drupal.

After the work is completed the business decides a year later to move to WordPress. In this case 2/3rds of the workflow is still viable and only the Drupal ‘connector’ needs to be switched out. This mean that a large chunk of the original workflow code is retained and there is far less rework.

What is WoodWing Smart Mover?

Smart Mover Manager

Smart Mover is similar to Scriba in that it acts as a workflow engine. Smart Mover has a ‘engine’ that is configured with a management application. The engine can run on Linux, Windows or Mac OS and the management application can run on Windows or Mac OS.

Smart Mover provides tasks to work with WoodWing Enterprise, WoodWing Elvis and tasks that provide features like uploading to FTP sites, sending email and other features.

Smart Mover implements its functionality through ‘tasks’. One or many Tasks are put together into a ‘Process’ which can be set to run at an interval such as every 5 minutes, once a day, etc. The process is triggered and the tasks within the process do their work.

What’s Next?

In the next article I’ll outline the differences between Smart Mover and Scriba as well as why some customers may choose one over the other…or use both!

Interested in seeing more?

Send us an email at sales@woodwing.com and mention Scriba and/or Smart Mover in your note. We look forward to talking to you.

WoodWing Elvis DAM – v5.13 released with watermarking!

WoodWing’s Digital Asset Management tool, Elvis DAM, had a upgrade last week. 

The big feature included in this release is watermarking. 

Watermaking is an essential part of protecting the ownership of your images and in particular is important when making those assets available on Internet. Watermarks can indicate the source of an image, that an image is under ‘embargo’ or prevent the ‘proper’ use of an image until either permission is given or the image is purchased. 

Elvis allows a user to configure the tool so that watermarks show up on ‘shared’ images, all images with the ability to turn off the watermarking based on permissions (such as a status or a tag) or watermarking can just be turned off. 

As you would expect the watermark image can be replaced with your own.

If you are interested in learning more about Elvis DAM surf with your browser over to our web site


WoodWing Elvis DAM – v5.10

WoodWing’s Elvis DAM keeps getting better. A couple of days ago we released v5.10 which builds upon the last release by adding the following items:

  • Pro client and Brand portal: introduction of the Management Console
  • Pro client and Brand portal: changing the branding style
  • Pro client: changing the file type on check-in

Elvis 5 10 popdown

The first thing that the Management Console can be used for is to change the logo and colors of the brand portal, a feature introduced in v5.9.

You can learn more about the release here and learn more about Elvis DAM over on our web site, woodwing.com

WoodWing elvis v4.5.1 released

We’ve released v4.5.1 of elvis and it has a couple of cool changes. 

Open with default application

New feature that lets a user open a file in the default application using a command key (command-O) or a contextual menu option.

Open with default application


Checking in files

Several changes here include UI changes and the addition of the ability to add a different file to check in. The idea is that you check out a .psd file and want to check in a png file. Naturally that’s just one idea but you get the concept.

Web Client

The web client has a new architecture AND now the ability to select items and use the Share functionality to share items with colleagues. 

Web Client Sharing



All in all another solid elvis release. The product manager and developers are continuing to work hard to make elvis the best DAM on the market.

If you haven’t worked with elvis before swing by the WoodWing web site and give it a try. You can get a 30 day trial here.